Facilities Management and Development welcome package

Welcome to the FMD team!

This comprehensive Welcome Package is tailored for new employees of our team. Explore essential resources and links to streamline your daily work, and benefit from this centralized hub designed to support all team members in their tasks. We are excited to have you on board!

FMD information

Planning, design and development

1. PDD website
2. Universal Access resources
3. PDD Organizational Chart, Responsibilities, and Guiding Values
4. FSCD Employee contact list: MS Teams - Campus Development Team - "Employee Contact List - FSCD" channel - Files
5. CD Best Practices: ("Campus Development" Shared Drive)\Administration\Best Practices & Templates
6. CD Email Signature Templates: ("Campus Development" Shared Drive)\Administration\Best Practices & Templates\2 - Other\1- Administrative Best Practices\Outlook & Shared Calendar\1 - Templates\Email Signature
7. Facility Inventory System (FIS) (under upgrade)
8. VIU Web Admin Systems (access to Office Inventory System (OIS) and VIU Document Portal)
9. Mapping to Shared Network Drives
   • \\viu.int.viu.ca\isimage\Campus_Area_Summary_Documents (all floor plans linked to the website)
   • \\polk.it.int.viu.ca\App_Data (database for construction drawings)
   • \\viu.int.viu.ca\shares\a\APPS\Mala Apps (Facilities Inventory System (FIS), Ministry export file location)
10. Instructions to Access and Maintain Record Drawings and Documents
11. Classroom Inventories (also in CD Shared Drive\Planning and Reporting\03 Space Utilization & FIS\Classroom Inventory)
12. Campus Area Summary
13. Site and Floor Plans
14. Building 120 Floor Plan
15. Building 120 Evacuation Plan ("Campus Area Summary Documents" Shared Drive\floorplans\pdf\EvacuationPlans\120.1)
16. Building 130 100m Perimeter Evacuation
17. Design Information - Contractors & Consultants
18. Reporting Health and Safety Incidents at VIU

Facilities Services

1. FS Website
2. FS Areas of Responsibility
3. Service Centre
4. Contractors on Campus Manual

IT information

1. IT Portal
2. Employee Technology Guide
3. MS Teams Quick Start Guide
4. Setting up 2-Step Verification (2SV)
5. Ordering a VIU Mobile Phone
6. VIU Mobile Phone Q&A
7. Microsoft Teams Calling Guide
8. Installing FindMe on Windows (for using VIU printers)
9. VIU VPN (for accessing your U: drive and shared network drives remotely)

Campus information

1. Nanaimo Campus Map
2. Evacuation Assembly Locations
3. Parking Map for all modes of transportation
4. VIU Parking Permits
5. VIU Safety App
6. Severe Weather Procedures
7. Regional Campuses
   • Cowichan Campus
   • tiwšɛmawtxʷ Campus (Powell River)
   • Deep Bay Marine Field Station
   • Milner Gardens & Woodland
   • G.R. Paine Horticultural Training Centre
   • Heavy Equipment Operator program

Employee services and forms

1. Human Resources Getting Started Package
2. Employee Card
3. Employee Portal and Training
4. Employee Directory System
5. SAP Concur
6. Room Booking System (use "Log in via Single Sign-on")
7. Room Bookings by Day Report
8. Find Available Room (use "Log in via Single Sign-on")
9. Payroll Forms
10. Timesheet Training
11. New Employee Orientation Sessions
12. VIU Purchasing Card
13. VIU Digest (VIU's news for employees. All VIU employees are automatically registered)
14. VIU News (VIU's external newsletter)
15. Communications and Marketing Resources
16. Health & Safety Services (click the "menu" button)
17. VIU Policies and Procedures
18. Collective Agreements for each of the unions at VIU
19. LinkedIn Learning